Branch Accountant

The primary responsibility entails offering Branch Accountant assistance to the 3S Facility (encompassing showroom, service, and spare parts), with direct reporting to the Finance Business Partner (FBP) for Retail operations.

Your responsibilities will include:

Managing Invoicing and Delivery:

Process invoices promptly and accurately.
Ensure adherence to AFM document processes for timely bank payments.
Verify Revenue/Provision and Assignee clauses for accuracy.
Audit financial documents to validate transactions.
Maintain comprehensive records of financial operations.
Oversee Intra and Internal Sales, including Government Sales.
Authorize all in-house AFM sales and credit customer transactions.
Provide daily summaries of credit invoices and sales returns, monitoring outstanding debts and reporting as necessary.

Providing Support and Guidance:
Assist Matrix managers, Sales teams, and Sales Admin with any necessary support and guidance.
b)Cash (Revenue & Petty Cash Fund) Management
Here are your duties:

Collecting and Verifying Payments:
Gather and authenticate all cash, credit card, and cheque payments against invoices.
Record all collections accurately in the SAP system.
Managing Petty Cash:
Monitor the petty cash float to ensure it maintains a sufficient balance.
Review pending reimbursements and claims for submission.
Maintain and reconcile the daily collection and petty cash fund twice daily.
Ensuring Compliance and Security:
Monitor the insurance limits for cash/collection in the vault.
Arrange insurance coverage from AOIC if the vault’s cash/collection exceeds the limit.
Deposit collected revenue into SCDM on the same day.
Reporting and Documentation:
Upload daily collection reports to the shared drive provided by FSSC/AFSS.
Ensure all collection and petty cash fund verifications are properly signed and filed for future reference.
Monitoring Cheque Transactions:
Keep track of cheque clearance, bounced cheques, and refund cheques.
SAP Data Entry and Accuracy:
Enter data accurately into SAP.
Minimize billing cancellations and advance payments.
Monitor and clear the report of cash invoices not yet collected.
Job Card Charges and Refunds:
Post sublet and bought-out charges to job cards for customer billing.
Adhere strictly to AFM company policy regarding customer refunds and maintain a log for tracking purposes.
Conducting Cash Counts:
Perform surprise cash counts as per standard operating procedures (SOPs).
c) Financial Reporting, Cost & Internal Controls

Ensuring adherence to AFM policies and procedures, oversee finance-related operations.
Support in overseeing Opex and Capex expenditures.
Ensure adherence to AFM administrative document processes.
Regularly track and follow up on the clearance of open purchase orders with relevant teams.
Perform any additional tasks or reports as requested by Financial Business Partners, Financial Managers, or Branch Management.

d)Accounts Receivables Management (AR Management)
Review and ensure the timely submission of second sets.
Monitor branch accounts receivable reports on a daily, weekly, and monthly basis, and follow up with relevant channels to ensure prompt collection of outstanding invoices.
Keep a record of all credit facilities extended to branch credit customers, including credit limits, credit periods, main contact details, and relevant credit facility documents if available.
Conduct regular reconciliations of credit customer accounts.

Necessary Qualifications:
Education: Bachelor’s degree in Accountancy or Finance.
Experience: At least 3 years of relevant experience in a similar capacity.
Communication Skills: Outstanding written and verbal communication abilities.

About the Team:
You will be reporting to Finance Business Partner

Educations:
Bachelor’s degree in accountant / finance.